TERMS AND CONDITIONS

HAMISH POWELL STUDIO LTD

  1. Introduction
    These Terms and Conditions (“Terms”) govern the provision of services by Hamish Powell Studio Limited, a company registered in England and Wales under company number 14263283 (“Hamish Powell Studio”, “we”, “our”, or “us”). By booking our services, you (“the Client”) agree to be bound by these Terms.

  2. Services Provided
    Hamish Powell Studio provides creative floral design and production services, including but not limited to: large-scale installations, bespoke arrangements, event floristry, and the hire of props or vessels. All Services will be subject to these Terms and the agreed proposal.

  3. Agreement and Contract
    An agreement is formed upon acceptance of our proposal and receipt of the required deposit. These Terms supersede any prior discussions or representations.

  4. Availability and Substitution of Materials
    While every effort will be made to source specified flowers and materials, availability may fluctuate due to seasonality and supply conditions. We reserve the right to substitute with items of equal or greater quality and aesthetic value. We will endeavour to inform you of any changes.

  5. Proposal and Design
    All proposals, drawings, and concepts remain the intellectual property of Hamish Powell Studio. They may not be shared, reproduced, or disclosed to any third party without written consent. Designs may be subject to minor adjustment where required by material availability or external conditions.

  6. Pricing and Payment

  • Pricing: All quotations are based on market conditions at the time of issue.

  • Deposit: A non-refundable deposit of 20% is required to confirm our services.

  • Payment Stages: For large-scale projects, staged payments may be outlined in the proposal (e.g. deposit, interim installments, final balance).

  • Late Payment: We reserve the right to charge statutory interest on overdue amounts in line with the UK Late Payment of Commercial Debts Act 1998 (8% above the Bank of England base rate), together with reasonable recovery costs.

  1. Cancellation Policy

  • Client cancellations: Deposits are non-refundable. If cancellation occurs within 14 calendar days of the event, the full quoted amount may be payable.

  • Our cancellations: We may cancel or reschedule in the event of force majeure, illness, or unavoidable delivery issues. In such circumstances we will either refund in full or reschedule by agreement.

  1. Delivery and Installation

  • Delivery: Arrangements will be delivered as agreed in the proposal. Any changes to schedule must be notified promptly.

  • Installation: Installations will be carried out as agreed. Any material change to requirements should be communicated at least 7 days prior to the event.

  1. Client Responsibilities

  • Ensure that venue access, parking, loading, power supply, and any required permits are secured in advance.

  • Confirm that the site is safe, accessible, and compliant with health and safety regulations.

  • Delays or additional costs caused by lack of access, client changes, or venue restrictions may be re-charged.

  1. Responsibility for Hired Items
    Props, vessels, plinths, or other items hired from us remain the property of Hamish Powell Studio. The Client is responsible for their care from delivery to collection. Lost or damaged items will be invoiced at full replacement cost.

  2. Liability

  • Our liability: Hamish Powell Studio carries Public Liability Insurance up to £10,000,000. We cannot be held responsible for loss or damage caused by events outside our control, including weather, transport delays, or force majeure.

  • Client liability: The Client is responsible for ensuring the site is suitable for installation and for any damage to their property or third-party property arising from our works.

  1. Force Majeure
    Neither party shall be liable for failure to perform obligations under this agreement where prevented by events beyond reasonable control, including natural disasters, pandemics, strikes, or similar circumstances.

  2. Confidentiality
    Both parties agree to keep confidential any proprietary or sensitive information shared during the course of the agreement, including designs, strategies, and pricing.

  3. Image Rights
    Hamish Powell Studio reserves the right to document and photograph installations, and to use such images for portfolio, social media, press, and awards, unless otherwise agreed in writing. Credits to the client and venue will be given where appropriate.

  4. Governing Law and Jurisdiction
    These Terms and any dispute arising shall be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction.

  5. Amendments
    We reserve the right to update or amend these Terms at any time. Amendments will be communicated in writing.

  6. Acceptance
    By confirming your booking and paying the deposit, you acknowledge and accept these Terms and Conditions.

For any queries, please contact info@hamishpowell.studio